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QUESTION 181
What is the difference between access rights and audit trails?
A.   Access rights track object access; whereas, audit trails track which objects can be opened.
B.   Access rights determine which objects users can open; whereas, audit trails track object access.
C.   Access rights provide a level of security; whereas, audit trails enhance access rights security.
D.   Audit trails provide a level security; whereas, access rights provide for object access.
Answer: B
QUESTION 182
Two alternatives exist for storage technology on a given solution. If they both meet the customers needs, the consultant should FIRST: ____.
A.   talk with the customers IT staff about which option they prefer
B.   talk with the end-users to see which they prefer
C.   talk to the Chief Financial Officer (CFO) about options
D.   choose the storage option the consultant is most familiar with
Answer: A
QUESTION 183
A consultant analyzing a company’s backfile conversion requirement discovers that the backfile documents in question are in poor condition and will not be recalled very often. The company agrees that these documents will only be added to the system when they are requested. Which of the following best describes this method of document conversion?
A.   Scan-on-demand
B.   Temporary conversion
C.   Transition conversion
D.   Day-forward conversion
Answer: A
QUESTION 184
Which of the following is required as part of a records storage management solution?
A.   Boxes of paper
B.   Retention schedule
C.   Enterprise content management software
D.   Full-text search and retrieval
Answer: B
QUESTION 185
A client is starting a new marketing program which will generate one million forms per year. The client wants to buy enough storage for five years. Forms will be paper-based and web-based. For year one, 80% of the forms received will be paper-based and must be scanned. After that, 80% of the forms will be web-based. Paper forms must be scanned in color and will require 300 KB each, while web forms require 10 KB. How much storage should be recommended?
A.   82 GB
B.   164 GB
C.   514 GB
D.   5.14 Terabyte
Answer: C
QUESTION 186
Who should retain the project documentation and archive after the implementation has been completed?
A.   IT Manager
B.   Project owner
C.   Consultant
D.   Technical project leader
Answer: B
QUESTION 187
A company currently prints documents that require a signature by managers for audit purposes. The customer wishes to store these signed documents electronically. Which of the following is the BEST solution?
A.   Print the document for physical signature and then scan into the Document Management System (DMS).
B.   Attach document to e-mail and route to appropriate manager for approval, then import into the DMS.
C.   Create a workflow process that automatically routes the document to the correct manager for digital signature, and eventual storage in the Electronic Document Management System (EDMS).
D.   Post the document on the intranet for retrieval by the appropriate manager to print, sign and return to records department for scanning.
Answer: C
QUESTION 188
A client sets up a customer file for each new customer. The information is collected from the finance department, compliance department, sales department, and accounting department. Each file will consist of 50-65 preprinted forms that are completed in each department. Once all the required forms are received from each department, the records department creates a file folder and stores all the account information in a mobile filing system. As each department completes their process of filling out the forms, the forms are either faxed or copied (original remains in each department so they always have a convenient copy of departmental actions) and hand delivered to the records department. All of the following are an advantage of making these documents available online in a public folder EXCEPT: ____.
A.   the text is searchable by word, index, or date
B.   the files are located on a public drive behind a firewall
C.   there is corporate wide access with appropriate rights
D.   the documents are no longer only available in a hard copy format
Answer: A
QUESTION 189
A business receives a total of 2,000 forms a day via fax and standard mail. Each form consist of two single-sided pages. 60% of the forms are received via standard mail. The faxed forms are directly captured electronically for the document management. How many pages will pass through the scanner a day?
A.   1,200
B.   2,000
C.   2,400
D.   4,800
Answer: C
QUESTION 190
A requirements document consists of: ____.
A.   business and technical requirements
B.   business requirements and a statement of work
C.   business, technical requirements, and pricing
D.   business, operational, and resourcing requirements
Answer: A
QUESTION 191
A customer is printing large TIFF images. The method with the LEAST impact on network load is to decompress the image at the: ____.
A.   network server
B.   jukebox
C.   printer
D.   client workstation
Answer: C
QUESTION 192
After analyzing a department’s business process, the consultant notices several redundant steps in data entry that impede efficiency. He recommends significant changes. Which of the following should the consultant provide to communicate these changes?
A.   User manuals
B.   A white paper
C.   Proof of concept
D.   Technical manuals
Answer: BC
QUESTION 193
When determining access permissions for documents, which of the following should be considered?
A.   Departmental role
B.   Network infrastructure
C.   Network file shares
D.   Firewall setup
Answer: A
QUESTION 194
A procedure that allows for the control of the project scope with respect to proposed changes to the plan is known as a: ____.
A.   cultural change management procedure
B.   change control procedure
C.   procurement control plan
D.   project charter
Answer: B
QUESTION 195
During the design phase, the client learns what OCR is and suggest that all new business applications be processed using this technology. How does this affect the capital budget?
A.   Decrease, as the OCR process creates a small text file.
B.   Decrease, as no human intervention is required in the index fields.
C.   Increase, as more hardware and software will be required.
D.   Increase, as approximately five times the storage is required.
Answer: C
QUESTION 196
During the implementation phase of an Electronic Document Management System (EDMS) project, the Project Manager discovers that the storage system will not arrive by its targeted installation date. What is the next step?
A.   Change the project Gantt chart to reflect the new expected date
B.   Proceed as normal because the project schedule will resolve itself
C.   Create a project change request and submit it to the project committee
D.   Order a storage system from another vendor
Answer: C
QUESTION 197
User interfaces for a Document Management System (DMS) can include which of the following?
A.   Printer and driver software
B.   Scan, search, and retrieval software
C.   Storage and backup software
D.   Fax driver software
Answer: B
QUESTION 198
Several employees working on a project need to download documents from the document management system and upload the amended documents later. Which of the following best describes the feature of a document management system required to ensure that no one else changes the document until it is uploaded?
A.   File hiding
B.   File replication
C.   Checkout and Checkin
D.   Assign read-only right to the document
Answer: B
QUESTION 199
A customer needs to deliver objects over the web and ensure that only the authorized user can view them even if disconnected from the system. What technology would apply?
A.   Digital Rights Management (DRM)
B.   Storage management
C.   Watermarking
D.   Web control management
Answer: A
QUESTION 200
Business requirements state a need to search across four existing archives, as well as database sources from a single interface with a single query. What technology is being requested?
A.   Web crawling
B.   Data warehouse
C.   Federated search
D.   Repository consolidation
Answer: C
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